Applying MS Project to Plan, Schedule, and Control Your Projects

A critical tool for project management effectiveness

While this course is not required to complete the Masters Certificate in Project Management, we strongly recommend that participants understand how to use this software. MS Project is an invaluable tool on the job and will be used extensively throughout our courses, especially in a simulated project during the Project Management Capstone course.

This is not your traditional “point and click” training. We will teach you how to apply MS Project to plan an actual project, show you how to make effective presentations to project stakeholders, and help you prepare multiple solutions to produce a project’s deliverables.

Learn how to:

  • Create a project plan and project calendar
  • Create a work breakdown structure (WBS) and set task relationships
  • Develop time-based estimates for resources
  • Develop a project schedule, then analyze and optimize it
  • Assign project resources and adjust for resource contentions
  • Finalize and review a project plan
  • Update a project plan with actual data
  • Set a baseline and track project performance
  • Create reports for presentations to stakeholders


Please bring a laptop computer with Microsoft® Project 2010 loaded on it to the class. If you are not able to bring a computer, please let us prior to your arrival.

Course Bonus! All students will receive a copy of MS Project Lesson Workbook, an invaluable reference tool to help you apply course content back at your job.

Day 1

Using MS Project as a tool

  • Overall project plan development process
  • Understanding terms and configurations

Creating a project plan

  • Starting a new project plan file and a project calendar
  • Documenting key assumptions

Creating a work breakdown structure (WBS)

  • Organizing task lists into an outline and assigning tasks

Developing your initial timeline

  • Estimating using fixed duration, fixed unit and work effort
  • Setting, reviewing and modifying dependency links between tasks
  • Applying constraints and deadlines and optimizing the timeline
  • Viewing the Gantt chart, network diagram and initial critical path

Setting up resources

  • Assigning resources and costs
  • Resolving resource conflicts

Day 2

Optimizing the project plan

  • Shortening the project duration
  • Evaluating alternative plans—the role of key assumptions

Communicating the project plan

  • Creating custom reports
  • Presenting the project plan to stakeholders
  • Setting, viewing and modifying a baseline plan

Tracking project performance

  • Viewing task progress in the schedule and analyzing variances
  • Re-optimizing the project plan to meet project goals
  • Rescheduling a task and adjusting the timing of future tasks

Collaborating on a project plan

  • Requesting progress information
  • Approving project plan updates
  • Posting an issue

Closing out a project plan

  • Reusing project plan information

Kathryn Jeffers

Kathryn Jeffers is a writer and teacher who believes that good relationships, the kind that foster trust and frankness, do not happen by chance: they happen by design. She feels that to build relationships with those we lead, work with, and serve, we need to learn how to manage our self and our interactions. She coaches teams, managers, and executives on how to increase their leadership communication capacity to achieve both their business results and behavioral results.

Bill Zimmerman

Bill Zimmerman has been managing major and minor projects for nearly 15 years. Examples of previous project management experiences include district-wide computer integration and Internet access, complete corporate cabling plant replacement, and a multi-level student-training program at the University of Wisconsin-Madison. His experience in teaching MS Project includes working with small groups and one-on-one training examples. Bill is currently the IT repair and desktop support manager for the Division of Information Technology at the University of Wisconsin-Madison. Bill earned his bachelor’s degree in technology education at Mankato State University with a minor in automotive engineering technology.

Enroll: Applying MS Project to Plan, Schedule, and Control Your Projects

Individual Sessions