Monday, March 26, 2012 myBiz Blog
WSoB Center for International Business Education and Research is Hiring a Finance/Accounting Assistant by Kelly Cuene

Check out this part-time opportunity right here in Grainger Hall!

Position:  Finance/Accounting Assistant – Center for International Business Education and Research (CIBER)

Application Deadline: Monday, April 9, 2012

Select students will participate in a personal interview later the week of April 9 or the week of April 16.

Description: The Center for International Business Education and Research

(CIBER) seeks applications from qualified UW-Madison students to assist with the processing, payment and tracking of federal grant monies. Housed in the School of Business, CIBER is a federally funded grant program whose mission is to help strengthen the competitiveness of U.S. business globally and enhance international business–related teaching and research. The Center offers many programs for students, faculty and the business community.

Undergraduate Student Hourly Rate: $9.00-$10.00 per hour, depending on experience

Graduate Student Hourly Rate: $10-$13.00 per hour, depending on experience

Anticipated Start-Date: Late April or early May (for training and turnover with the student who is currently in this position). Regular hours could start as early as late May or early June.

Schedule: Flexible hours between 9:00 a.m. and 5:00 p.m. Monday-Friday.

Summer hours are anticipated to be between 6-8 hours per week. Hours during the academic year will likely be between 8-10 hours per week.


  • Currently enrolled UW-Madison student in good standing
  • Must be able to make a commitment through May 2013, at minimum
  • Demonstrated expertise with excel spreadsheets
  • Highly organized and detail oriented with strong communication skills
  • Ability to work independently and to seek out and synthesize information in a timely and efficient manner
  • Demonstrated communication, administrative and project management skills
  • General knowledge of budgeting processes

Preferred Qualifications:

  • Demonstrated knowledge of university purchasing and accounting policy and procedures (e.g. WISDM, account transfers, TERs, PIRs, etc.)
  • Mature individual with a positive attitude and strong work ethic
  • Interest in globalization and international business

Training: The student who is currently employed in this position will provide detailed training sessions in April/May 2012.

General Overview of Duties: The finance/accounting student hourly position will report to Susan Huber Miller, CIBER Managing Director. General duties will include the processing of all CIBER funded grant activities, which includes completing UW-approved forms and other appropriate documentation. The individual will track expenditures and commitments to be charged to the CIBER grant by examining requisitions, invoices, travel reimbursements, research awards, etc.

Specific Duties:

  • Monitor internal/external sales credits and expenses for the CIBER grant; post transactions from WISDM (a University accounting system on which the person will receive training) to the CIBER internal excel spreadsheet at least twice monthly. Prepare monthly internal financial reports and interim reports as needed.
  • Maintain spreadsheet for commitment or pending file for future expenditures that are planned but not yet encumbered or paid. When encumbered or paid, remove from the commitment/pending file. 
  • Maintain the UW Foundation and departmental purchasing card accounts, including the submission of any required paperwork in a timely manner.
  • Process internal and external requisitions as needed using the on-line requisition generator on the My UW Portal. Process Direct Payment Forms, Payment to Individual Forms, and Travel Expense Report Forms as needed.  
  • Other duties as assigned.

To Apply: Interested students should submit a current resume, a cover letter highlighting their skills and experiences as they relate to the above job description, and names and contact information of two references (professor, advisor, supervisor from current or previous job, etc.).

Applications should be addressed to Susan Huber Miller and sent via email to CIBER Graduate Assistant, Charlie Webster, at by noon on Monday, April 9.

CATEGORIES: Business Students