Grainger Hall Space Use Policy

Grainger Hall is the primary instructional space for the Wisconsin School of Business Undergraduate, Masters, MBA, Enterprise MBA and PhD courses.  In addition, the University of Wisconsin campus relies on Grainger Hall for instructional space.  These courses and related activities are given first priority over space in Grainger Hall. 

Space assignments will be assigned using the following criteria:

First priority – Undergraduate Business and PhD Courses and Course-Related Activities
Second priority – Undergraduate Business and PhD Events
Third priority – Wisconsin School of Business Department/Center and Student Organization events
Fourth priority – University of Wisconsin Department and Student Organization events
Fifth priority –Non-University events, with sponsorship by a campus department

The East Wing of Grainger Hall was made possible by the generous contributions from the Grainger Foundation, Jeffrey and Julie Diermeier and additional gift funds.  This space is designated for MBA programs and related activities.  Space in Grainger Hall’s new addition will be granted based on the following criteria:

First Priority - MBA Courses and Course-Related Activities
Second Priority – MBA Events – MBA Program/Centers/Specializations
Third Priority - Outreach – Wisconsin School of Business Non-MBA Departmental Board Meetings and Outreach Activities involving Alumni and Corporate Partners
Fourth Priority – University of Wisconsin Department Events with special approval from the Dean’s Office
Fifth Priority – Non-University events with sponsorship by a campus department and special approval from the Dean’s Office 

Room Reservations

University Departments, Registered Student Organizations and Governmental Agencies are eligible to reserve space in Grainger Hall.  Non-campus groups may become eligible with the sponsorship of a campus department.  Campus policy requires that non-campus groups wishing to meet within campus buildings obtain departmental sponsorship from either a campus department or governmental agency.  We have provided two sponsorship letters from which you can choose.  Each letter requires different sponsorship levels and acceptable signatures.  Please click here for the campus financial sponsorship template and click here for the at the invitation sponsorship template.  Please print the completed letter on department letterhead and submit to our office prior to your event.  If you have questions, please contact us. 

Please visit our online reservation page to request meeting space.  If it is your first time making a reservation with our online system, please register for a user account via that website.  We ask that you submit your requests for space by 12:00 noon the business day prior to your event, to allow us time to process your request and prepare for your event. 

Meeting Spaces

Conference Services coordinates the reservations of Grainger Hall meeting spaces.  Details on space types are listed below.  Please click here for photos and additional information.

• Classroom Spaces

  (1st and 2nd floor of west/central Grainger) are ultimately controlled by Curricular Services.  Conference Services acts as a liaison for these requests, but cannot approve rooms without consent of Curricular Services.  Rooms are typically confirmed within 48 hours of the request.  However, at the start of each school year, Curricular Services is not able to confirm meeting requests for classrooms up until one day prior to your event.

• Conference Rooms

  (3rd, 4th, 5th floor of west/central Grainger) can be confirmed immediately with Conference Services.  We reserve the right to move groups within conference rooms to maximize the needs of Grainger Hall, but will contact you prior to making these changes.

• East Wing Spaces

  (floors 1-4 of the new addition to Grainger Hall).  These spaces are currently available for MBA related programs.  Special approval is required for non-MBA related activities, and MBA events take priority over non-MBA events. 

• Special Use Facilities

  (Atriums, Dining Spaces)

Room Access

Meeting rooms are available 15 minutes prior to your event start time.  If you need early access to your meeting room, please include this request in your web reservation or contact us.  For assistance during your event, please call the Wisconsin School of Business Information Desk at (608) 263-WSOB (9762).

Audio/Visual Equipment

To ensure that AV equipment and staff support are available for your event, Audio/Visual equipment should be requested one week (five business days) prior to your event. The following basic Audio/Visual equipment is included in most rooms:  data projector, computer, CD/DVD Player, internet connection, and one podium microphone/sound if available.  You will be responsible for payment of any special AV equipment ordered. Should you need to cancel equipment, please notify us in writing (confservices@bus.wisc.edu) no less than five (5) business days in advance of your event.  For more information on the types of A/V equipment Grainger Hall offers and the corresponding pricing, please click here.  All requests received the day of your event will incur a $25 late request fee, if we are able to accommodate your request.

Food & Beverage Service

All food and beverages served in Grainger Hall must be arranged through Union Catering and planned through Conference Services. Guests may also place orders through the Capital Café.  No outside food or beverage is allowed in Grainger Hall meeting spaces and classrooms.  The carry in of outside food will result in a minimum $50 fine and a potential suspension of reservation privileges. 

All alcohol in Grainger Hall must be served by Union Catering and arranged through Conference Services. 

Parking

Grainger Hall has a limited amount of daily parking spots available to guests attending events held in Grainger Hall. These permits are for Lot 7 which is located beneath Grainger Hall.  Permits are available on a first-come, first-served basis no later than 48 hours in advance of your requested date. 

Prices and Times: Permits cost $13 for a full day or $8 for a half day. AM permits are valid from 7am-12:00pm. PM permits are valid from 12:00pm-10:00pm. Full day permits allow you to park from 7am-10:00pm. The lot is not monitored 10:00pm-7:00am Monday - Saturday, so no permit is required during that time. Sunday parking is free.

Requesting a Permit: Guests requesting parking may do so by sending an email to: confparking@bus.wisc.edu. In the email, please provide the following information: the name of the guest(s), organization/company of the guest(s), date and name of event, full or half day request (please specify AM or PM), phone number and email.  Once your permit is processed, we will send  you a confirmation email with instructions and a confirmation ID.

Payment: Pre-payment is required for all permits and is arranged through Conference Services.  We accept UW Fund Accounts, cash, check and credit cards (MC, VISA, AMEX, Discover).  Please indicate your preferred payment method when requesting a permit.  If you wish to pre-pay with a credit card, please indicate the best phone number to reach you, and we will call for that information.

Day of Your Event: Enter the parking ramp via Brooks Street. Proceed to the booth (ignore any “Lot Full” signs) and give the booth attendant your last name, organization name and/or confirmation ID. The attendant will issue your permit. Please display it per the instructions on the reverse side of the permit.

Refunds: You may cancel a permit request via email: confparking@bus.wisc.edu. We require a minimum of 24 hours notice. If you have pre-paid for your permit, we will refund the price of the permit, less an additional $1 processing fee per permit.

Alternate Lots: Please note that space in Lot 7 is not guaranteed. On rare occasions guests may be routed to a nearby lot.

Cancellations and Late Cancellations

The cancellation deadline for any event is five (5) business days prior to the scheduled event date.  We ask that you submit your cancellation via email (confservices@bus.wisc.edu).  Please include your booking number and event date.  We will confirm your cancellation via email; please note that your event is not considered cancelled until you receive an email confirmation of your cancellation from Conference Services.

Cancellations received less than five (5) business days prior to the event date will incur a late cancellation fee of $25 per booking; additionally, you may be required to pay up to 100% of the event charges. 

Payment

Payment method must be established no later than five (5) business days prior to your event. Invoices will be sent within 14 days of your event; payment is due within four weeks of the invoice date. Late payments may be subject to additional fees.

Pricing

Conference Services reserves the right to change pricing at any time, but will honor your pricing for 60 days prior to your event.